Image release form template for customers, guests and visitors
- Art. 6 para. 6-7 FADP
- Art. 7 GDPR
- About 10 minutes
- Italiano · Deutsch · Français · English
In brief
The form by which customers, guests and visitors consent to the use of photos and videos showing them. You need it before publishing images in which people can be recognised.
- Who it is for
- The people shown (for minors, their parents). They sign it before publication, choosing channel by channel.
- To decide first
- Almost nothing: the occasion of the shooting is stated on the form, and the channels (website, social media, newsletter, printed matter) are chosen one by one by the person who signs.
- Afterwards
- Have it signed before publishing, keep the original and remove the images if consent is withdrawn.
What it contains
- 1Your details
- 2Occasion of the recordings
- 3Who processes the data and how
- 4Consent to the use of your image
- 5Consent to the publication of other data
- 6Withdrawal and other rights
- 7Minors
- 8Declaration
An excerpt
1. Your details
| First name and surname | __________ |
| Company or organisation, if you are attending in a professional capacity | __________ |
| E-mail or telephone | __________ |
We use these details only to manage your consent and to contact you if we have questions.
2. Occasion of the recordings
☐ Event, trade fair or conference: __________
☐ Visit to our premises
☐ Interview or testimonial
☐ Other: __________
Date or period of the recordings: __________
3. Who processes the data and how
- Controller: __________, __________. Contact for data protection: __________.
- Data processed: photographs, videos and audio recordings in which you appear; if you authorise it in section 5, also your name, company, position and statements made.
- Purposes: communication and presentation of the activities of __________ on the channels you choose in section 4. We do not use the images for other purposes without new consent.
- Recipients: suppliers working for us (for example photographers, communication agencies, printers, web service providers). Images published on the website or on social media are accessible to the public worldwide, including in countries that do not ensure an adequate level of data protection; social media operators process the content in accordance with their own terms.
- Duration: we use the images until consent is withdrawn and for no more than __________ years from the date of the recordings; after that we delete them or archive them without publishing them any further.
The full text is generated on the platform, with your organisation's details already in place.
Related templates
A template is general information, not advice on your case: it must be adapted to your organisation. For a question on your case there is Advisorn's consulting. By Advisorn, updated on 20 October 2026.