EasyLPD
Self-assessment

Employee image release form template

  • Art. 6 para. 6-7 FADP
  • Art. 7 GDPR
  • About 10 minutes
  • Italiano · Deutsch · Français · English

In brief

The form by which an employee freely consents to the use of photos and videos showing them in company communication. You need it before publishing their image on the website, on social media or in printed matter.

Who it is for
The employees shown. They sign it before publication, choosing channel by channel; refusing has no consequences.
To decide first
Almost nothing: the channels (website, social media, printed matter) are chosen one by one by the employee, who signs.
Afterwards
Keep the signed form in the personnel file and remove the images if consent is withdrawn.

What it contains

  1. 1Consent is freely given
  2. 2Your details
  3. 3Who processes the data and how
  4. 4Consent to the use of your image
  5. 5Consent to the publication of other data
  6. 6Withdrawal and other rights
  7. 7Declaration

An excerpt

1. Consent is freely given

  • Giving consent is your choice. You may refuse it in whole or in part, without giving reasons.
  • Refusal or subsequent withdrawal has no consequence for the employment relationship, appraisal, pay or career prospects.
  • Consent is not a condition of recruitment or of continued employment.
  • You may ask at any time not to be photographed or filmed on a particular occasion, even if you have signed this form.

The employer may process employees' data only to the extent that they concern the employee's suitability for the job or are necessary for the performance of the employment contract (Art. 328b of the Swiss Code of Obligations (CO)). The use of your image for communication goes beyond this and therefore requires your free and informed consent.

The full text is generated on the platform, with your organisation's details already in place.

Related templates

A template is general information, not advice on your case: it must be adapted to your organisation. For a question on your case there is Advisorn's consulting. By Advisorn, updated on 20 October 2026.