Personal data access request form template
- Art. 25-29 FADP
- Art. 12 GDPR
- Art. 15-22 GDPR
- About 10 minutes
- Italiano · Deutsch · Français · English
In brief
The form by which a person asks whether you process data about them and asks for a copy. Offering it makes requests complete and easier to handle within the time limit.
- Who it is for
- Anyone who wants to know which of their data you process. It is published on the website or handed over on request.
- To decide first
- Almost nothing: the form uses your contact details. Check the address it is to be sent to; the rest is filled in by the person making the request.
- Afterwards
- Publish it on the website next to the privacy notice. When you receive one, record the request in the platform at once: the time limit for the reply is running.
What it contains
- 1Your details
- 2Request submitted on behalf of another person
- 3What you wish to receive
- 4How you wish to receive the reply
- 5Identity check
- 6Time limits and costs
- 7If you are not satisfied with the reply
- 8Declaration
- 9How to send the form
An excerpt
1. Your details
| First name and surname | __________ |
| Date of birth | __________ |
| Address | __________ |
| E-mail or telephone | __________ |
| Customer number or other reference, if you have one | __________ |
We use these details only to identify you, find the data relating to you and reply to you.
2. Request submitted on behalf of another person
Complete this section only if you are acting on behalf of another person (for example a minor or a person you represent).
| First name and surname of the person represented | __________ |
| Date of birth | __________ |
| In what capacity you represent them | __________ |
Please enclose a signed power of attorney or another document proving your power of representation.
3. What you wish to receive
☐ Confirmation as to whether or not you process personal data relating to me.
The full text is generated on the platform, with your organisation's details already in place.
FADP and GDPR compared
| FADP (Switzerland) | GDPR (EU) | |
|---|---|---|
| Deadline | 30 days, extendable if the reason is communicated (Art. 18 Data Protection Ordinance) | One month, extendable by two if the request is complex (Art. 12(3) GDPR) |
| Costs | Free of charge; up to CHF 300 if the effort is disproportionate, with prior notice (Art. 19 Data Protection Ordinance) | Free of charge; a fee only for further copies or excessive requests (Art. 12(5), Art. 15(3)) |
The template adapts itself: it picks the paragraphs by the laws that apply to your organisation.
Related templates
- Request form template for erasure, rectification or objection
- Procedure template for handling data subject requests
- Response templates for data subject requests
Related question: How to answer a request for access to personal data, and within what time?
A template is general information, not advice on your case: it must be adapted to your organisation. For a question on your case there is Advisorn's consulting. By Advisorn, updated on 20 October 2026.