Template for appointing an internal data protection contact
- Art. 10 FADP
- Art. 24 GDPR
- About 15 minutes
- Italiano · Deutsch · Français · English
In brief
The instrument by which you entrust a person with a data protection role, for example internal contact or the person who answers requests. It puts in writing who does what, so that no task is left without someone responsible.
- Who it is for
- The person appointed and the management, who both sign it. It is kept on file and updated when the role passes to another person.
- To decide first
- Who takes on the role, which role, the tasks entrusted, who stands in during absences and from when the appointment applies.
- Afterwards
- Have the person appointed sign it, tell employees about the role and update the contacts in your privacy notices and procedures.
What it contains
- 1Appointment
- 2Tasks
- 3Powers and resources
- 4Deputy and end of the appointment
- 5Confidentiality
- 6Signatures
An excerpt
1. Appointment
With effect from __________, __________ (hereinafter "the organisation") entrusts __________ with the role of __________.
The organisation remains the controller and is responsible for compliance with the data protection legislation (FADP) and the GDPR. The appointment does not transfer this responsibility to the person: it entrusts them with specific tasks, for the performance of which they receive time, information and access.
2. Tasks
The person appointed shall:
In any event, within the scope of their role, the person:
- knows the internal data protection rules and the procedures that concern them;
- is the point of contact for colleagues on questions that fall within their role;
- reports to management without delay any problems they cannot resolve themselves;
- immediately passes on to whoever handles breaches any suspected data security breach that comes to their knowledge.
The full text is generated on the platform, with your organisation's details already in place.
Related templates
A template is general information, not advice on your case: it must be adapted to your organisation. For a question on your case there is Advisorn's consulting. By Advisorn, updated on 20 October 2026.