EasyLPD
Self-assessment

Employee confidentiality undertaking and instructions template

  • Art. 8 FADP
  • Art. 32 GDPR
  • Art. 39 GDPR
  • Art. 1-6 Data Protection Ordinance
  • About 10 minutes
  • Italiano · Deutsch · Français · English

In brief

The declaration by which anyone who works with personal data undertakes to keep them confidential and receives the essential instructions for handling them. It lets you prove that every employee knows the rules.

Who it is for
Every employee with access to personal data. They sign it when they are hired or when the assignment starts.
To decide first
Whether employees may use personal devices for work. Name, department and the processing the person has access to: from the register of appointments, or by hand on each copy.
Afterwards
Have every employee sign it, including those already in post, and keep the signed copy in the personnel file.

What it contains

  1. 1Why this document
  2. 2Confidentiality
  3. 3Instructions for processing
  4. 4End of the relationship
  5. 5Consequences of a breach
  6. 6Whom to contact
  7. 7Declaration

An excerpt

1. Why this document

To do your work you have access to personal data of customers, colleagues, suppliers or other persons. The controller of these data is __________: you process them on behalf of the organisation and in accordance with its instructions, as an authorised person. This document contains the instructions and your undertaking to comply with them.

The organisation must ensure adequate data security by means of technical and organisational measures (Art. 8 FADP). Art. 328b of the Swiss Code of Obligations (CO) also applies to employees' data.

Anyone acting under the authority of the controller who has access to personal data may process them only on instructions from the controller (Art. 29 and Art. 32(4) GDPR).

The full text is generated on the platform, with your organisation's details already in place.

Related templates

A template is general information, not advice on your case: it must be adapted to your organisation. For a question on your case there is Advisorn's consulting. By Advisorn, updated on 20 October 2026.