Email confidentiality notice template
- About 10 minutes
- Italiano · Deutsch · Français · English
In brief
The short confidentiality notice at the foot of business e-mails, with a pointer to your privacy notice. It tells anyone who receives a message by mistake what to do and where to find information about their data.
- Who it is for
- Anyone who receives an e-mail from your organisation. It goes into the signature of every mailbox.
- To decide first
- Nothing to decide: the text uses your organisation's details. Just check that the website address and the address for requests are right.
- Afterwards
- Copy the text into the automatic signature of every mailbox and check that the privacy notice it points to is published on the website.
What it contains
- 1Text to be added at the foot of e-mails
- 2Guidance for use
An excerpt
1. Text to be added at the foot of e-mails
Confidentiality. This message and its attachments are intended solely for the persons named as recipients and may contain confidential information. If you have received this message in error, please notify the sender immediately, delete the message and its attachments and do not copy, forward or use them.
Data protection. __________ processes the personal data contained in correspondence in order to handle enquiries and manage its relations with its contacts, in compliance with the Swiss Federal Act on Data Protection (FADP), in compliance with Regulation (EU) 2016/679 (GDPR). Further information, including on your rights, can be found in the privacy notice published at __________. For questions: __________.
The full text is generated on the platform, with your organisation's details already in place.
A template is general information, not advice on your case: it must be adapted to your organisation. For a question on your case there is Advisorn's consulting. By Advisorn, updated on 20 October 2026.